Space planning and occupancy analytics
Real time utilization heat maps built from badge and sensor data show exactly how every floor, room, and desk is used, so you can right size the portfolio with evidence, not guesswork.
AI Powered FacilitiesEvery enterprise location
AI Powered FacilitiesService Management
Digitize and automate facilities operations, from space management to maintenance requests, across all enterprise locations.
XpediOo replaces spreadsheets, email chains, and reactive break and fix cycles with one AI native platform that predicts failures, prioritizes work automatically, and keeps every site compliant and cost controlled.
AI at every stage
- AI turns every signal into the right actionRequest & Intake
- AI makes every square metre work harderSpace & Scheduling
- The right work reaches the right team first timeWork Order Execution
- AI prevents missed checks before they become exposureCompliance & Inspection
- Every facility event improves the next decisionClosure & Insight
30%+
Reduction in reactive maintenance
25%
Improvement in space utilisation
40%
Faster facilities request resolution
95%+
Inspection and compliance completion
AI at every stage
Intelligence woven through the entire facilities lifecycle
From an employee request or sensor alert to the executive insight generated after closure, AI is active at every step, not bolted on at the edges.
Stage 01 · Request & Intake
AI turns every signal into the right action
Requests arrive from employees, sensors, inspections, access systems, and scheduled maintenance. AI classifies the intent, identifies the affected asset or location, checks urgency, and creates a governed work item without manual triage.
- Natural language intake through employee portal, assistant, email, or mobile
- IoT threshold alerts automatically converted into actionable work orders
- Duplicate request detection across buildings, rooms, and asset records
- Priority scoring using criticality, occupancy impact, safety risk, and SLA
Stage 02 · Space & Scheduling
AI makes every square metre work harder
Occupancy, booking, badge, and sensor data combine into a live picture of how the estate is used. AI forecasts demand and models consolidation, room conversion, and hybrid work scenarios before decisions are made.
- Live occupancy heat maps by site, floor, room, desk, and time of day
- Demand forecasting for rooms, desks, amenities, and visitor capacity
- AI scenario comparison for consolidation, expansion, and hybrid working
- Automated booking recommendations that reduce unused space and friction
Stage 03 · Work Order Execution
The right work reaches the right team first time
AI prioritizes work by safety, business impact, asset risk, and SLA. It routes jobs to the best available technician or contractor and surfaces the asset context needed to resolve the issue efficiently.
- Skill, certification, location, workload, and asset familiarity in routing
- AI generated work orders from requests, inspection results, and sensors
- Recommended resolution steps based on similar historical failures
- Mobile execution with offline checklists, photos, QR scans, and sync
Stage 04 · Compliance & Inspection
AI prevents missed checks before they become exposure
The platform knows which inspections, certificates, and controls each asset and site requires. AI generates the checklist, monitors completion risk, and escalates missing evidence before an audit or incident.
- Regime aware inspection checklists generated for each asset class
- Risk based inspection frequency adjusted from historical faults
- Evidence capture with photo, signature, timestamp, and location trail
- Early warnings for overdue statutory checks and expiring certificates
Stage 05 · Closure & Insight
Every facility event improves the next decision
On closure, AI updates asset history, summarizes the work, measures cost and SLA outcome, and feeds failure patterns into predictive maintenance. Leaders get a clear view of utilization, risk, and savings across the estate.
- Auto generated closure summaries with root cause and next recommendation
- Asset, location, vendor, and cost records updated from one completion event
- Energy and maintenance trends converted into executive ready briefings
- Continuous learning loop from work orders, inspections, bookings, and outcomes
AI capability clusters
Four layers of AI, working together
Most facilities platforms digitize requests and stop there. XpediOo applies AI across space, maintenance, compliance, and sustainability, with every layer improving the next.
01
Space and occupancy intelligence
- Live utilization heat maps by site, floor, room, desk, and time of day
- AI demand forecasting for rooms, desks, amenities, and visitor capacity
- Scenario modelling for consolidation, expansion, and hybrid work decisions
- Automated booking recommendations that reduce unused space and friction
- Natural language answers to questions about occupancy, bookings, and space cost
02
Predictive maintenance AI
- Asset failure risk scoring from IoT telemetry, age, history, and operating conditions
- Preventive work recommendations before equipment creates an emergency call
- Intelligent routing by skill, certification, location, workload, and asset familiarity
- Parts and technician demand forecasting for better readiness and fewer repeat visits
- Continuous learning from completed work orders, repeat failures, and SLA outcomes
03
Compliance and inspection AI
- Regime aware inspection checklists generated for each asset class and site
- Risk based inspection frequency adjusted from historical faults and site conditions
- Early warnings for overdue statutory checks and expiring certificates
- Evidence completeness checks across photos, signatures, timestamps, and locations
- AI generated audit summaries that expose gaps before a regulator or incident does
04
Energy and sustainability analytics
- Anomaly detection that separates occupancy changes from equipment faults
- AI recommendations ranked by expected energy, carbon, and cost impact
- Consumption forecasting across sites, floors, assets, and operating schedules
- Executive sustainability briefings generated from live facilities data
- Continuous measurement of savings after corrective actions are completed
Core capabilities
12 capabilities covering every facilities workflow
From space planning to mobile inspections, every capability is AI augmented and integrated with EAM, CMDB, and the rest of the XpediOo platform.
Predictive maintenance scheduling
AI failure risk scoring across HVAC, electrical, elevators, and building systems schedules maintenance before equipment fails, preventing unplanned downtime and emergency callouts.
AI generated work orders
Requests, inspections, and sensor thresholds automatically become work orders, prioritized by criticality, SLA commitment, and technician availability without manual triage.
Vendor and contractor management
Performance scoring, onboarding workflows, and spend controls keep every facilities vendor accountable and every contract within budget.
Energy and sustainability tracking
AI anomaly alerts catch consumption spikes early while carbon footprint dashboards keep sustainability reporting continuous and audit ready.
Room and desk booking
AI demand forecasting right sizes hybrid work space, surfacing which floors to consolidate, which rooms to convert, and where booking friction is costing productivity.
Compliance and inspection management
Automated checklists with regulatory audit trails ensure every site inspection, safety check, and statutory obligation is completed and evidenced on time.
Asset condition monitoring
IoT integrated sensor feeds trigger work orders the moment thresholds are crossed, turning building telemetry into immediate, governed action.
Visitor and access management
AI assisted preregistration, ID capture, and entry logs give security teams full visibility of who is on site, where, and why.
Cost centre allocation
Automated facilities chargeback and budget to actual reporting keep finance and facilities aligned on one set of numbers.
AI generated facilities insights
Executive briefings on utilization trends and cost opportunities are generated automatically, translating building telemetry into board ready language.
Mobile app for facilities teams
Offline capable inspections, photo evidence, and QR/barcode scanning let field teams complete work anywhere, with everything synced back to the central record.
Built for high impact operations
Run every building like your best building
Every capability reduces cost and risk while keeping facilities, security, and finance teams aligned on one operational record.
High impact features
Operational control across every site
- Real time space utilization heat maps built from badge, sensor, and booking data that expose underused floors, rooms, and desks across every site
- Predictive maintenance scheduling that prevents unplanned downtime by acting on AI failure risk scores before HVAC, electrical, or building systems break
- Auto prioritized work orders generated from requests, inspections, and sensor thresholds, ranked by criticality, SLA, and technician availability
- Vendor and contractor governance with performance scoring, onboarding workflows, insurance tracking, and spend controls in one place
- Automated compliance and inspection checklists with regulatory audit trails for every site, asset class, and statutory obligation
- Facilities chargeback automation with cost centre allocation and budget to actual reporting for finance alignment
- Energy optimisation workflows that turn consumption anomalies into assigned actions, measurable savings, and continuous sustainability improvement
- Offline capable mobile inspections with photo evidence, QR/barcode scanning, and automatic sync when teams reconnect
AI features
Intelligence behind every decision
- AI demand forecasting for room and desk booking that right sizes hybrid work space and flags consolidation opportunities by floor, day, and team
- Energy anomaly detection with AI alerts that distinguish equipment faults from occupancy changes and recommend the highest impact corrective action
- AI failure risk scoring across HVAC, electrical, elevators, and building systems using IoT telemetry, age, maintenance history, and operating conditions
- AI generated executive briefings on utilization trends, maintenance backlog, energy anomalies, compliance exposure, and cost saving opportunities
- AI assisted visitor preregistration with identity capture, watchlist screening, arrival prediction, and automated entry logging
- Intelligent work order routing that matches technicians by skill, location, certification, workload, and asset familiarity
- Natural language facilities assistant allowing employees to raise requests, find available rooms, report issues, and track work orders by conversation
- Automated inspection checklist generation tailored to asset type, regulatory regime, site risk profile, and historical fault patterns
- AI vendor performance scoring that detects declining service quality, predicts renewal risk, and recommends corrective actions before contract review
- Space scenario modelling that compares consolidation, hybrid work, and expansion options using predicted occupancy, cost, and employee demand
Why it matters
Why traditional facilities platforms hold estates back
Legacy tools record requests and inspections. XpediOo uses AI to predict what is next, prioritise what matters, and show leaders where to act.
Problem
- Space decisions rely on occasional surveys and spreadsheets
- Maintenance is reactive and work queues are manually prioritised
- Compliance evidence is scattered across sites and contractors
- Energy anomalies are found after the bill arrives
XpediOo
- AI combines live badge, sensor, booking, and demand data into utilization intelligence and scenario models for confident right sizing.
- Failure risk scoring and automatic priority ranking turn building signals into preventive work before an outage occurs.
- AI generated checklists, risk based scheduling, and a complete audit trail keep every obligation and piece of evidence visible.
- AI distinguishes occupancy changes from equipment faults in near real time and recommends actions tied to measurable savings.
Get started
Turn your buildings into a managed, predictable estate
See how XpediOo's AI Powered Facilities Service Management cuts reactive maintenance by 30%+, improves space utilization, and keeps every site compliant.